June 22, 2023

Venue Activation Officer – Yarra Ranges Council

Position: Venue Activation Officer

Work type: Part Time
Salary: $33.95 – $35.52 per hour
Categories: Arts & Culture

About the role

Are you a dedicated, proactive, and community-oriented person with a passion for the meticulous preparation of event run sheets? Do you thrive in a dynamic, creative, and collaborative environment? Yarra Ranges Council is seeking dedicated and experienced Venue Activation Officers to join our dynamic Creative & Connected Communities Department. As a Venue Activation Officer, you will play a crucial role in delivering exceptional services aligned with Council’s Creative Communities Strategy and Customer Experience Strategy.

You will be managing a diverse range of responsibilities, from swiftly handling booking requests, generating accurate quotes, managing invoicing, to fostering valuable customer relationships. Your meticulous coordination skills will be put to the test in the preparation of detailed event run sheets and briefs.

While your role doesn’t involve direct on-site event delivery, it’s crucial that you collaborate effectively with the Front of House and Operations & Technical Service teams. You will ensure timely event preparation, including production meetings, roster requirements, detailed run sheets and establishing venue layouts. Your role also extends to post-event evaluation to enhance our future event preparation and delivery.

Your positive adaptability, effective time management, ability to manage distractions and overcome obstacles when under pressure will be essential attributes.

If you are a proactive, customer-focused person with a passion for fostering community engagement in Cultural Venues, then this position is ideal for you!

What you’ll bring to our team

  • Prior experience in performing arts venues, community cultural venues, corporate events, or similar environments with a focus on event services.
  • Excellent customer service skills.
  • Strong communication and interpersonal skills.
  • Strong problem-solving abilities.
  • Demonstrated time management and organisational skills.
  • Ability to work collaboratively in a team environment.
  • Proficiency in MS OFFICE 365, including TEAMS, and Booking Management Systems
  • Flexibility and adaptability to changing priorities and deadlines.
  • Knowledge of safety standards and regulations related to event management.

Why you’ll love working with us

  • Permanent part-time position (Min 19 hours per week on a 4 week rotating roster, additional hours available)
  • Monday to Friday, No evenings or Weekends
  • Salary from $33.95 (Band 4) per hour, plus 10.5% superannuation.

Why Wait? Take the next step in your career and apply now!

To apply, please attach a Cover Letter outlining your experience and why you would like to join our team, along with a copy of your Resume.

Not quite the role you’re looking for? Visit our Careers at Yarra Ranges page to find your next role.

Contact for enquiries: Melanie Stanton, Venue Activation Supervisor, on (03) 9294 6646.

Closing date: 11.59pm, Sunday the 2nd of July 2023.

Conditions of employment are in accordance with the Yarra Ranges Shire Council Enterprise Agreement 2021 and our Corporate Code of Conduct. Applicants will require the following:

  • Police Check – renewal required every 5 years.
  • Medical Check.
  • Working with Children Check – at no cost to you to obtain.
  • To meet its obligations under our COVID-19 policy the OH&S Act, Yarra Ranges Council will request vaccination information or evidence of an exemption in the preemployment stage.

About Yarra Ranges Council

As an employee of Yarra Ranges Council, you’ll be joining a dynamic and supportive group, united in our passion for creating a positive, inclusive workplace where every team member and their ideas can thrive. At Yarra Ranges, we value trust, empowerment, and innovation. By coming on board, you’ll have the opportunity to contribute to making Yarra Ranges Council not only the best place to work, but a leader in serving our community. We are dedicated to helping you reach your full potential and supporting you on your journey with us.

Applications close Sunday, 2 July

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